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Corporate events and town halls

Interpretation for corporate events and town halls in the UAE

When a leadership team speaks to a workforce in the UAE, the audience is rarely one language. SIM.AI lets every employee follow a town hall, launch or kick-off in their own language on their own phone, with private access for internal sessions. Sim Trans sets it up with your AV team and runs it from the side of the room.

Request a demo How it works
An outdoor launch event at sunset: rows of dressed tables on a lawn facing a large stage screen, palm trees behind.
An outdoor product launch in Dubai, January 2026, with interpretation and audio by Sim Trans.

What matters most

The same message reaches everyone

A town hall is about trust. If the warehouse team hears a summary and head office hears the full speech, the message has already changed. What matters is that every employee gets the same content at the same time, that product names and internal programme names are rendered consistently, and that internal sessions stay internal.

Typical sessions

Where we work in this sector.

  • All-hands town halls

    The chief executive addresses head office, operations and site teams together, often in English, with Arabic and South Asian languages on the floor.

  • Product and brand launches

    Launch events for partners, distributors and press, where product names and claims must stay exactly as approved.

  • Sales kick-offs and leadership offsites

    Regional teams from across the GCC, Africa and Asia meeting in a Dubai hotel for two days of plenaries and workshops.

  • Safety and site briefings

    Health and safety briefings for site and facilities teams who work in Hindi, Urdu, Bengali, Malayalam or Filipino.

  • Annual general meetings

    Shareholder meetings where the board presents in Arabic and English to a mixed audience.

How we run it

From the first call to the last file.

Languages we are often asked for

All 81 languages

  1. Brief with internal communications

    We take the run of show, speaker names, product and programme names and any approved wording, and build the glossary before the rehearsal.

  2. Private session and access

    Internal events run as private PIN-protected sessions. The QR and PIN go on the intranet invitation, the lanyard or a table card, never on public signage.

  3. Connect to the AV desk

    We take a feed from the production desk alongside the stage, so presenters, video playback with speech and the Q&A microphones all reach the interpretation.

  4. Monitor and adjust

    Our team monitors every channel, and a language can be added during the session if a site team asks for one.

  5. Hand over the records

    Internal communications receive transcripts per language and subtitle files for the recording, ready for the intranet.

When to add a human interpreter

For board meetings, sensitive restructuring announcements, negotiations with partners or regulators, or a chief executive's remarks where tone and nuance are critical, choose Sim Trans human interpreters for at least the Arabic and English channels. SIM.AI can still carry the additional languages so the wider workforce is not left out.

AI and Sim Trans interpreters together

One speech, many workforces

In the UAE, a single company often employs people from dozens of countries. Head office may work in English; finance in English and Arabic; operations, facilities and logistics in Hindi, Urdu, Malayalam, Bengali, Tamil or Filipino. A town hall in English alone reaches some of those people well and others barely at all.

AI interpretation changes the cost of including everyone. A language channel is a setting, not a booth and an interpreter team. That makes it realistic to offer the languages your workforce actually speaks, rather than only the two you can afford to staff.

An example from Dubai

A logistics company holds its annual town hall in a hotel ballroom in Dubai, with around four hundred staff in the room. The chief executive speaks in English; the operations director speaks in Arabic; there is a short video message from the regional chair; and the event ends with open questions.

  • Channels: English, Arabic, Hindi, Urdu, Malayalam, Bengali and Filipino.
  • Access: a private session, with the QR and PIN printed on the back of each staff badge.
  • Audio: a feed from the production desk, so the video message is interpreted too.
  • Glossary: the company’s service names, the new strategy’s name, and the names and titles of the leadership team.
  • Questions: staff ask from roving microphones in any language, and the system follows the speaker automatically.

Some staff in the back rows choose live captions only, reading along without earbuds.

What internal communications receives

Deliverable Typical use
Transcripts per language (.docx, .xlsx) Intranet article, FAQ follow-up, manager talking points
Subtitle files for every language The town hall recording, subtitled for each team
Recordings of every language channel Staff who missed the session or work night shifts
Usage report Listeners per language, to plan the next town hall

The usage report often surprises people. It shows which languages your staff actually chose, which is useful evidence for internal communications planning well beyond the event.

Branding and toolkit

Your attendee page carries your branding, and the event toolkit produces print-ready badges, table cards and screen slides with the session QR. For a workforce with a large Kerala community, read our notes on Malayalam interpretation. For a step-by-step plan, see the guide to planning a multilingual event in the UAE.

Questions organisers ask

Can we keep a town hall private?

Yes. Internal sessions run as private PIN-protected sessions, so only people with the PIN can join. You decide how long recordings are kept, and we delete them on request.

Our staff speak eight or nine languages. Is that too many?

No. A single session can run up to 12 languages at the same time from one audio feed. If a team asks for another language on the day, it can be added during the live session.

Do employees need to install anything on company phones?

No. They scan the QR code, enter the PIN and choose their language in the browser. There is no app, no account and nothing for your IT team to roll out.

Can the recording go on our intranet with subtitles?

Yes. After the event you receive standard subtitle files for every language, plus transcripts in .docx and .xlsx, so the recording can be published with subtitles in each language.

What about staff who cannot use earbuds on the shop floor?

They can choose captions only and read along on their phone, with the speaker's original words one tap away. Some organisers also run a captions-only session for an overflow area.

Other industries

Planning an event?

Let’s talk about your event.

Tell us the venue, the date and the languages. We reply within 24 hours with a plan and a quote.

Request a demo WhatsApp us (opens in a new tab)
Call
+971 56 685 4225
Email
ai@sim-trans.com
Based in
Dubai and Abu Dhabi, serving the UAE and GCC